Job Description
Job DescriptionWe are looking for a dedicated Billing Specialist to join our team on a contract basis in Shrewsbury, Massachusetts. In this role, you will play a key part in managing billing operations, ensuring accuracy in invoicing, and collaborating with project management to streamline processes. This position requires a strong focus on accounts receivable and collections, with an emphasis on maintaining efficiency and precision in all billing-related activities.
Responsibilities:
• Prepare and issue approximately 400 invoices per month in collaboration with project managers.
• Monitor and update billing statuses for a backlog of completed projects to ensure timely processing.
• Communicate with clients regarding purchase orders, change order requests, and other billing-related inquiries.
• Generate quotes for police details and outages on a weekly basis.
• Verify that completed work and billable costs are accounted for in customer invoices, including costs outside the original scope of work.
• Review job costs prior to finalizing invoices to ensure accuracy and profitability, and consult project managers when necessary.
• Organize and lead bi-monthly billing meetings with project managers, ensuring all reports and notes are properly documented and accessible.
• Handle accounts receivable collections for specific customers and project managers, following established procedures.
• Collaborate with the controller and maintain organized records in shared accounting folders.• Proven experience in accounts receivable, billing, and collections in a setting requiring attention to detail.
• Strong proficiency in cash applications and commercial collections processes.
• Familiarity with managing billing operations and handling cash activity.
• Ability to generate accurate invoices and resolve discrepancies effectively.
• Skilled in communicating with clients and internal teams to ensure smooth billing workflows.
• Detail-oriented with excellent organizational and time management abilities.
• Proficiency in using accounting software and maintaining shared documentation.
• Capable of working collaboratively with project managers and other stakeholders.