Job Description
Job Description
Hiring Range: $27.00 to $28.50 per hour, paid bi-weekly
The Special Project Coordinator works closely with the Associate Director of Home Ownership, Director of Home Ownership, other program staff, and partner agencies to implement and execute repair and rehabilitation programs that meet a variety of housing needs consistent with CHT’s mission. These programs include VT Farm Worker Housing Program and VT Home Improvement Program and others that may become available as funding allows.
Essential Job Responsibilities
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Complete initial review of all program applications, including follow-up on incomplete packets, creating a preliminary file, and entering data into the program's databases.
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Perform site visits and create scopes of work for respective repair projects.
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Draft, close, and record necessary loan and grant documents with respective clients, municipalities, and organizations.
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Act as a liaison with customers and contractors throughout the repair process, tracking project spending and expenses, and mediating and diffusing conflicts when applicable.
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Gather, track, and compile data and any required backup documentation to meet all reporting requirements in a timely and accurate manner.
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Gather and process all new contractor information according to CHT vendor qualifications and procedures.
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Process funding requests according to program requirements and CHT’s internal procedures as applicable.
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Maintain all loan and program files, including those located in off-site storage. Relocate files on an annual basis or as needed.
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Provide support with Loan Fund marketing and outreach activities as needed.
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Provide support to Associate Director, Director, and Home Repair Lending Manager as needed.
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Assist Associate Director and Director in creation and implementation of special programs in compliance with all applicable funding and regulatory requirements, including creation of all program documents and forms.
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Establish and implement efficient and effective program procedures in consultation with the Associate Director.
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Communicate and coordinate with community partners, representing CHT in a professional manner.
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Attend trainings as requested.
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Other duties as assigned.
Job Qualifications
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Three to five years experience working with project management, lending, home repairs, construction, and/or related fields required. Experience working with health and safety codes, contractors, writing construction specifications, bidding and engaging contractors is
strongly preferred.
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General understanding of real estate transactions related legal frameworks strongly preferred.
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A degree or post-secondary coursework in business, management, construction or trades, architecture, or related field strongly preferred. Experience drafting professional business communications and working in an office setting is required. (A combination of education and experience may be considered.)
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Experience working with grants and federal housing program management is strongly preferred, including compliance concepts.
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Proficiency with computer and technology applications including intermediate to advanced Microsoft Word and Excel are required.
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Self-motivation, impeccable attention to detail, positive attitude, solid work ethic, ability to remain calm under pressure, work independently and as a collaborative team member, and willingness to learn are required.
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Commitment to social justice, equity, and CHT’s membership-based model of community controlled and permanently affordable housing required.
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Excellent customer service, interpersonal, active listening, creative problem solving, planning and organization skills required.
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Strong written and verbal communication skills including technical and business writing, coordination, planning, and conflict resolution skills required.
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Ability to interpret complex documents including regulations, tax returns and basic financial statements is required.
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Reliable transportation and a willingness to travel throughout Vermont is required.
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Ability to pass a criminal background check is required.
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Some evening and weekend hours may be required.
Physical and Mental Abilities: The Special Project Coordinator must have the physical and mental abilities to perform the essential job duties listed above. However, reasonable accommodation may be extended to help perform those duties. The job entails long periods of sitting at a desk, prolonged periods of computer work and driving, occasionally driving more than three hours at a time. While performing the essential duties of this job the Special Programs Manager will have to use eyes, hands and fingers, walk, stand, reach, or lift up to 25 pounds.
Work Atmosphere
Champlain Housing Trust is a non-profit, member-based organization. The work entails significant self-motivation, commitment to CHT’s membership-based model of community controlled and permanently affordable housing, and commitment to delivering exceptional customer service and executing CHT mission by focusing on our customers - listening attentively, identifying needs, and making his/her best effort to resolve issues/concerns. Occasional travel to meetings and seminars may be required.
Equal Opportunity Employer - CHT is committed to a diverse workplace and highly encourages women, persons with disabilities, Section 3 low income residents, and people from diverse racial, ethnic and cultural backgrounds to apply.