Job Description
Job Description
Job Description
Company: IBS LLC
Location: 100 Weymouth Street, Rockland, MA 02370 (On-site)
Employment Type: Part-Time / Long-Term
Pay Rate: $20–$26 per hour
Schedule: Monday through Friday, averaging 20–30 hours per week, with flexibility to work between 8:00 AM – 5:00 PM
IBS LLC is a reputable and well-known Boston-based company with a strong presence in the U.S. food industry. We own our own trusted brand and are committed to distributing healthy, traditional Indian food that is ethically produced and carefully curated. IBS imports high-quality food products and distributes them across the United States through partnered distribution centers in New Jersey, Maryland, Illinois, Texas, and California. Our India office provides critical financial and operational support to ensure accuracy, efficiency, and seamless operations across all regions.
Position: Accounting & Invoicing Assistant
Job Summary
This position is primarily focused on invoicing, ensuring accuracy, timeliness, and smooth processing of customer orders. In addition to invoicing, the role includes coordinating with clients, warehouses, brokers, and internal staff to facilitate efficient order management, storage coordination, and organized workflow execution.
Key Responsibilities
Primary Responsibility – Invoicing
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Prepare, verify, and issue invoices with accuracy and attention to detail.
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Maintain up-to-date invoice records, logs, and billing documentation.
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Ensure timely distribution of invoices to customers.
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Communicate with customers, brokers, and internal teams to resolve any invoicing discrepancies.
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Support process improvements to enhance billing accuracy and efficiency.
Secondary Responsibilities – Coordination & Support
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Coordinate with clients, brokers, and warehouse/storage teams regarding orders, product availability, and required documentation.
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Communicate with warehouse employees to ensure efficient order picking, organization, and timely dispatch.
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Assist in organizing order schedules to optimize workflow and reduce delays.
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Collaborate with internal departments to track order progress and ensure accurate data entry.
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Provide general administrative support related to logistics and customer communication.
Qualifications
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College graduate or currently pursuing a college degree in Accounting, Business, or a related field.
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Basic knowledge of billing or accounting processes preferred.
Skills
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Expertise in QuickBooks (top priority).
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Fluent English communication skills (verbal and written).
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Strong Excel skills (spreadsheets, formulas, basic analysis).
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Prior experience in invoicing or billing is highly preferred.
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Strong attention to detail and organizational abilities.
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Ability to manage multiple tasks and prioritize effectively.
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Problem-solving mindset with the ability to follow up and resolve issues efficiently.
Allowances & Additional Benefits
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Fuel allowance provided during the working term.
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Food allowance provided during the working term.
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Opportunity to work with a reputable U.S. brand known for distributing healthy, traditional Indian food.
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Hands-on exposure to international invoicing, order coordination, and operational processes.
Company DescriptionIBS LLC is a Boston-based company with its own trusted brand, distributing high-quality, healthy traditional Indian food across the U.S. We operate through partnered distribution centers in NJ, MD, IL, TX, and CA, and our India office provides critical financial and operational support.
Company Description
IBS LLC is a Boston-based company with its own trusted brand, distributing high-quality, healthy traditional Indian food across the U.S. We operate through partnered distribution centers in NJ, MD, IL, TX, and CA, and our India office provides critical financial and operational support.