Job Description
Job DescriptionDescription:
POSITION PURPOSE
The Project Coordinator plays a key role in supporting cross-functional projects and strategic initiatives that advance organizational efficiency, compliance, and program priorities. Working under the direction of Senior Leadership, this position helps plan, coordinate, and track major initiatives across departments—ranging from system implementations to policy updates.
The ideal candidate is a strong organizer, systems thinker, and communicator who can support project implementation, monitor progress, and build collaborative relationships to advance operational and strategic goals.
BASIC QUALIFICATIONS
- Education and Experience:
- Bachelor’s degree in business administration, healthcare management or a related field (or equivalent experience)
- 5+ years of project coordination, administrative, and operations experience
- Experience in healthcare, nonprofit, academic, or community-based setting
- Familiarity with FQHC operations, HRSA requirements, or compliance standards preferred
- Knowledge Skills & Abilities:
- Strong organizational skills with attention to detail
- High proficiency with Microsoft Office and project management tools
- Ability to manage multiple priorities with minimal supervision
- Ability to manage timelines, track tasks, and support successful project execution
- Strong ability to juggle multiple initiatives and keep teams aligned
- Clear, concise written and verbal communication; ability to engage diplomatically with staff at all levels
- Capable of creating polished materials such as agendas, summaries, policy and procedures, and reports
- Able to anticipate issues, troubleshoot delays, and recommend solutions in real time
- Ability to work collaboratively across clinical, administrative, and leadership teams
- Ability to remain flexible and responsive in a fast-paced, mission-driven environment
- Ability to handle confidential and sensitive information with professionalism and discretion
- Ability to self-manage workload, meet deadlines, and follow through on assigned tasks without close supervision
- Ability to interpret and apply organizational policies and operational procedures
- Ability to balance attention to detail with a broader understanding of organizational goals
ESSENTIAL DUTIES
Project Coordination & Organizational Support
- Support planning, implementation, and tracking of major projects and strategic initiatives across departments (e.g., HR/payroll system transitions, compliance initiatives, workflow changes)
- Facilitate project meetings, including agenda preparation, documentation, task tracking, and follow-up
- Monitor project timelines and deliverables; escalate delays or barriers to project leads
- Assist management team with cross-functional planning, communication, and resource coordination
Policy and Procedure Management
- Coordinate regular review and updates to clinical and administrative policies and procedures
- Work with Compliance Officer and department leads to ensure documents are compliant, current, and properly archived
- Maintain policy library and version control using SharePoint or equivalent platform
Administrative & Operational Support
- Assist management and leadership teams with planning and logistics for key initiatives
- Prepare presentations, status reports, or summaries for internal and external audiences
- Support training and onboarding efforts for new systems and tools
Stakeholder Communication
- Serve as a liaison between project leads, team members, and external vendors as needed
- Ensure clear and timely updates to internal stakeholders on progress, timelines, and tasks
- Help build a culture of accountability, clarity, and follow-through across teams
Additional tasks may be assigned to the employee from time to time and/or the scope of the job may change as necessitated by business demands.
PHYSICAL DEMANDS:
Physical activity of the position:
a. Stooping/kneeling/crouching
b. Reaching/pushing/pulling/lifting
c. Working with hands/arms in a repetitive manner
d. Talking to accurately convey detailed or important spoken instructions to others.
e. Hearing ability to receive detailed information through oral communication.
f. Proper application of body mechanics.
Physical requirements of the position:
a. Lifting 5-10 pounds (office supplies)
b. Maximum occasional lifting up to 50 pounds (computer-related equipment)
Visual acuity requirements:
a. Uses visual inspection in conjunction with oral and written communication assess unit needs, operation of machines, equipment and implements necessary to perform assigned duties, reading of charts and orders.
Conditions employee may be subject to:
a. Hazardous Materials: One or more of the following conditions that affect the respiratory system or the skin – fumes, odors, and dust.
b. Hazardous Conditions: Includes a variety of physical conditions, such as lifting/pushing/pulling.
Requirements:
Bachelor’s degree in business administration, healthcare management or a related field (or equivalent experience)
5+ years of project coordination, administrative, and operations experience
Experience in healthcare, nonprofit, academic, or community-based setting
Familiarity with FQHC operations, HRSA requirements, or compliance standards preferred