Job Description
Job DescriptionSalary: $24-30/hour
Finance Specialist A/P & A/R
Position Overview
We are seeking a detail-oriented and reliable Finance Specialist A/P & A/R to join our team. This role is responsible for managing day-to-day financial transactions, ensuring accuracy in billing and payments, and maintaining organized records, while working alongside the Chief Financial Officer. The ideal candidate will possess strong organizational skills, a positive attitude, and a willingness to learn and improve processes.
Key Responsibilities
Accounts Receivable (A/R)
- Prepare, post, verify, and record customer payments and transactions.
- Maintain and update customer files.
- Contact customers regarding missed terms discounts and past due accounts.
- Research and resolve customer discrepancies and outstanding balances.
- Generate monthly billing statements.
- Process customer returns that require credit.
Accounts Payable (A/P)
- Process invoices, debits, and credits for payment.
- Understand purchase order exceptions and resolve invoice & purchase order discrepancies.
- Forward invoices to appropriate departments for approval and general ledger coding.
- Review and schedule all invoices for timely payment by discount deadline.
- Organize check runs, including matching checks to invoices and mailing.
- Reconcile monthly vendor statements.
- Calculate and report sales tax based on paid invoices.
- Review Open Receipts Remaining report daily and obtain necessary documentation to close.
- Match vendor invoices with inventory receipts daily.
- Process and maintain vendor deposits.
Miscellaneous Responsibilities
- Retrieve, open, and sort daily mail.
- Create and maintain daily sales graph in Excel.
- Maintain orderly and up-to-date filing systems.
- Perform continuous data entry and mathematical tasks with speed and accuracy.
- Assist with other duties as assigned.
Required Skills & Qualifications
- Experience and familiarity with bookkeeping and accounting procedures and principles.
- Strong communication skills and ability to collaborate with others (internal and external customers).
- Proficiency in Microsoft Outlook and Office Suite.
- Ability to learn and utilize Spruce and other software systems.
Key Traits for Success
- Exceptional attention to detail.
- Strong organizational and multitasking abilities, with ability to prioritize needs and expedite tasks as needed.
- Dependable, trustworthy, and proactive.
- Positive attitude and eagerness to learn.
- Initiative to identify and implement process improvements.