Job Description
Job DescriptionDescription:
This position assists in the management of our Boston office and assists the Chief Operating Officer and Office Managers with office and facilities-based activities.
Essential Responsibilities
· Maintain a well-stocked and orderly office environment (kitchens, copy rooms, etc.)
· Maintain office supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to workstations, as needed
· Place orders, identify office needs by taking a regular inventory of kitchen, special requests, usage, etc.
· Manage conference room calendar by facilitating the scheduling of meetings and/or conference calls – in collaboration with bookings made through Robin application
· Provide screening, fielding, and prioritizing of inbound communication via telephone, mail, and email
· Process incoming and outgoing mail - handle all interactions with FedEx, USPS, UPS, etc.
· Support administrative staff in the planning and execution of office events, volunteering events, other employee engagement events for the Boston office
· Handle general office duties and special projects as needed (legal, HR, accounting support)
· Manage office team lunch orders for the Boston office
· Assist in onboarding new hires
· Interface with building management to handle repairs, visitor registration, new employee set up
Requirements:
· 1-3 years experience in professional office environment
· High sense of urgency.
· Ability to successfully manage competing priorities and work independently on a wide range of issues and projects, while delivering quality work.
· Strong interpersonal/communication skills with a high degree of professionalism.
· Collaborate cross-functionally across the organization with executives and team members
· Ability to research information, solve problems independently, and coordinate projects.
· Continuous learner and is open to feedback.
· Work self-sufficiently as an ambitious self-starter.
· High proficiency in electronic communications and Microsoft Word, Outlook, and Excel.
· Be flexible to work quickly and accurately; exude positivity
· Build rapport and trust in a collaborative, transparent work environment.