Recovery Program Grant Project Manager

Job Description

Job DescriptionSalary Range: $76,500 - $88,000 / yearThe Recovery Program Project Manager position is contingent upon grant funds, employment will depend on the successful acquisition and continuation of the behavioral health grantThe Grant Project Manager will coordinate the implementation and administration of a SAMHSA/Department of Public Health (DPH) grant aimed at integrating behavioral health and primary care services. This role ensures compliance with federal and state requirements, manages project timelines and deliverables, and coordinates cross-functional teams to achieve program objectives. The position requires strong organizational, communication, and leadership skills. Responsibilities include managing day-to-day operations, monitoring budget and data compliance, serving as the primary point of contact for internal and external stakeholders, ensuring the project meets performance measures, overseeing data collection and entry staff, and ensuring strict compliance with internal and funding regulations.Essential Duties and Responsibilities

• Project Planning and Implementation:
• Execute the project according to the approved project plan, defining tasks, required resources, deliverables, and a detailed schedule for completion.
• Oversee purchases for non-personnel budget lines. Identify risks and implement strategies to keep the project on track.
• Oversee tracking of clinical and administrative time requirements for any CHP staff engaging with the grant project.

• Data, Compliance, and Reporting:
• Ensure strict compliance with all grant financial and data requirements, regulations (e.g., 2 CFR Part 200), and policies.
• Oversee the preparation and submission of all required technical and programmatic reports to the funding agency on time, including all federal RedCap/NOMS data and quarterly and semi-annual reassessments required by the grant.
• Budget Management:
• Day to day tracking of project expenditures and availability of funds, purchasing of supplies, and ensuring alignment with the approved budget.
• Recommend budget amendments or revisions as necessary, internally track financial transactions, and work closely with the CHP Grant Coordinator who will maintain primary responsibility for billing and financial coordination with the state.
• Team Coordination:
• Coordinate and manage project tasks among team members, including behavioral health, primary care, and community partners.
• Provide guidance and support and lead regular meetings to monitor progress and address any obstacles.
• Coordinate all communication and meetings among team members and with other stakeholders (internal and external).
• Leadership:
• Supervise the data entry/collection staff.
• Facilitate posting of job descriptions and scheduling interviews.
• Oversee all data, quality management, and program coordination activities, and provide leadership support for all patient care/case management activities as appropriate.
• Foster teamwork, shared purpose, and coordinated patient care within the recovery program.
• Documentation and Data Management:
• Oversee systems for tracking project data, performance measures, and outcomes.
• Ensure all project information and documentation is appropriately filed and secured.
• Work with the DPH and AHP representatives to the project to ensure data compliance.
• Stakeholder Communication:
• Establish a clear communication schedule to update the Grant Director, internal management, and external stakeholders on the project's progress, outcomes, issues, and solutions.
• Facilitate regular meetings with internal and external teams.
• Serve as the primary liaison between CHP, DPH, AHP, and partner agencies
• Evaluation and Capacity Building:
• Evaluate project outcomes against stated objectives and assist with post-award grant revisions and closeout procedures.
• Promote best practices in behavioral health and primary care integration.
• Coordinate and support staff training in integrated care models and grant requirements.

Experience:

• Excellent project management, organizational, and time management skills, with superior attention to detail.
• Strong verbal and written communication skills, with proven ability to draft detailed reports and proposals.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and online collaboration/project management tools.
• Ability to work independently, prioritize tasks, and manage competing priorities effectively.
• Demonstrated problem-solving skills and flexibility in responding to demands and changes.
• Ability to work collaboratively with diverse stakeholders.

Education and Training:

• Bachelor's degree from an accredited institution; Master's degree preferred.
• Minimum of two (2) to three (3) years of experience in project management, grant administration, or healthcare program coordination (preferably with SAMHSA or DPH funded programs).
• Experience with healthcare and knowledge of integrated care models is a plus.

Physical Requirements:

• Click here to view the Administrative ADA requirements.





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