Job Description
Carney Sandoe, an education recruitment organization has partnered with an private boarding school in Concord, New Hampshire to find their next Executive Assistant for Finance and Administration.
Summary:
The Executive Assistant provides high-level administrative and organizational support to the Vice Rector for Finance and Administration, with additional project support responsibilities in collaboration with the Chief Business Officer. This position plays a critical role in enhancing operational effectiveness across the division of Finance and Administration, by coordinating projects and supporting strategic initiatives. The role requires exceptional communication, discretion, and project management skills.
Responsibilities:
- Handle sensitive communication and correspondence with professionalism and confidentiality.
- Support communication within and outside the department and with offices such as the Rector’s
- In collaboration with the Vice Rector, assist in the coordination of Finance, Operations, IT, and Board of Trustee initiatives.
- In collaboration with the CBO, support the planning, organization, and execution of special projects across HR, Campus Safety, and Business Operations.
- Develop and maintain project plans and schedules; track progress and deliverables to ensure
- timelines are met.
- Coordinate project meetings, including scheduling, preparing agendas, and tracking action items.
- Prepare status reports, collect data, and assist in research and analysis to support operational decisions and resource allocation.
- Monitor project metrics and support process improvement efforts.
- Organize and maintain project files and compliance documentation.
- Draft and edit project communications, reports, and presentations for leadership and cross-departmental use.
- Record meeting minutes and document project action plans and deliverables.
- Facilitate cross-functional communication between departments to ensure alignment on shared initiatives.
Qualifications:
- Bachelor's degree.
- Experience working in administrative support or equivalent.
- Demonstrated experience in administrative and or project coordination roles; familiarity with HR, Finance a plus.
- Strong verbal and written communication skills.
- Ability to manage multiple tasks, prioritize competing deadlines, and work independently.
- Proficiency in Microsoft Office Suite and experience with project tracking tools (Smartsheet, Asana, or similar).
- Exceptional organizational skills, attention to detail, and problem-solving abilities.
- Ability to maintain confidentiality and exercise sound judgement.
- Ability to engage effectively with all levels of staff and maintain professional relationships across departments.
About CS&A:
Our job placement service is free to job seekers. By getting to know you personally -- beyond just your resume -- we connect you directly with hiring schools whose open positions match your specific requirements (location, school type, position type, etc.) and skills, saving you the time of sorting through hundreds of job postings and getting lost in a pile of resumes.
Carney Sandoe does not discriminate on the basis of physical handicap, sex, race, creed, color, sexual orientation, gender identity, or national or ethnic origin in administration of its services, consulting, events, professional development, or other programs.