Payroll Manager

Job Description

Job Description

Joining TÜV Rheinland means working for one of the world’s leading testing, inspection, and certification service providers with more than 20,000 employees globally. Our employees are our most important asset. That is why we invest in their development and offer competitive pay, multiple health insurance plan options, and a 401(k) with up to 6% company match. At the same time we live an international, team-oriented culture characterized by respect, collegiality and openness. This enables our employees to develop their potential, apply new knowledge and methods directly - and plan a long-term career with real opportunities for advancement.

SUMMARY

The Payroll Manager will report to the Local Officer HR for US & Canada and will be responsible for preparing and processing payroll for US & Canada locations both timely and accurately; for related services including record keeping and reporting; and will work closely with various internal and external sources (including but not limited to HR, Legal, Finance, Audit, etc.)

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• This role will be accountable for ensuring that payroll is run and employees are paid in an accurate and timely manner.
• Maintaining related records
• Filing tax and voluntary deduction reports
• Processing involuntary deductions such as levies and garnishments
• Preparing accounting transactions and documents
• Documenting and updating procedures
• Preparing special reports for senior management
• Administering a timekeeping system and ensuring timely reporting and payment of monthly, quarterly, and year-end payroll taxes
• Payroll systems maintenance
• Compiles, analyzes, prepares and inputs payroll data using systems to produce accurate and timely payroll
• Reviews employee payroll information to ensure compliance with payroll labor and tax reporting laws. Stays up to date on changes in tax and deduction laws that apply to the payroll process
• Review timesheets in an electronic timekeeping system weekly and work with staff to correct time recording errors.
• Researches discrepancies with payroll information (e.g., time sheets, leave time etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing
• Audits payroll reports for each payroll run to confirm accuracy of wage, tax and deduction information
• Assists with day to day payroll issues/questions/tasks including responses to inbox within 24-48 hours of receipt
• Performs various payroll related activities to support the business such as audits, reviews of department calculations, processing payments, as well as any additional tasks relating to payroll processing and reporting requirements
• Performs ongoing routine and ad-hoc data analyses, ensuring overall process/system timeliness and accuracy
• Assists with the development of payroll policy and procedures, contingency plans and process improvement initiatives by leveraging existing tools and processes
• Consults with lead HRIS person to troubleshoot issues and enhance HRIS system
• May lead and/or contribute subject matter expertise to various other Human Resources special projects
• Liaise with accounting to ensure accurate and timely financial reporting and accruals
• Prepare or review and research all global payroll account reconciliations
• Other duties as required
  

QUALIFICATIONS & REQUIREMENTS:

Knowledge, Skill, & Abilities

• Knowledge of federal and state payroll related regulations
• Knowledge of ADP payroll software required, SAP preferred
• Knowledge of payroll, payroll taxes, and related Human Resources and accounting practices
• Must be articulate, professional, and be customer service oriented
• Must have excellent arithmetic and analytical skills
• Must have excellent organizational skills with exceptional attention to details / ability to enter data accurately and efficiently
• Excellent critical thinking and problem-solving skills required
• Excellent written and verbal communication skills both internal and external required
• Able to work well under deadlines in a changing environment and perform multiple tasks effectively and concurrently; results oriented
• Ability to multi-task and follow through with minimal supervision required

Education

• Bachelor’s Degree in Business, Finance, Accounting or like area of study with eight (8) years of Multi-state Payroll Experience or equivalent work experience required

Experience

• Minimum of eight (8) years related experience in Multi-state Payroll
• Advanced working knowledge and Computer literacy required including Microsoft Office applications, specifically MS Excel
• Advanced working knowledge of HRIS and Payroll systems, preferably ADP
• Familiar with Federal and State Department of Labor guidelines and international payroll requirements
• Strong understanding of Payroll and Payroll Tax at the federal, state, local and global levels
• Demonstrated ability to work effectively under pressure, independently and within a collaborative, team oriented environment using sound judgment in decision-making

Certifications

• Certified Payroll Professional (CPP) Certification Preferred

SUPERVISORY REQUIREMENTS:

• Direct: Payroll Specialist(s) if applicable
• Indirect: N/A

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Will work in an office environment from local office or home office location
• Work will be largely sedentary work, sitting for long periods of time, working at a computer
• Physical effort may require lifting light - up to 20 pounds
• Position requires flexible working hours to accommodate payroll processing and could require work on holidays

Equipment Used

• Laptop or Desktop Computer, Docking Station, Monitors
• Phone or Headset

Travel Required

• Ability to travel up to Up to 10% may be required for this position. Travel will not be likely, but may be required occasionally.

TUV Rheinland North America EEO Statement

As a global business, TUV Rheinland North America relies on diversity of culture and thought to deliver on our goal of Creative People, Practical solutions serving our client needs, and ensures nondiscrimination in all programs and activities in accordance with Title VI and VII of the Civil rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. TUV Rheinland North America is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.