Job Description
Job Description
THE A/P COORDINATOR WILL BE RESPONSIBLE FOR ALL DAILY TASKS AND ASSOCIATED FUNCTIONS LISTED BELOW IN REFERENCE TO ABOVE JOB TITLE. THIS IS NOT A COMPLETE LIST; OTHER DUTIES MAY BE ASSIGNED AS NECESSARY.
Performance RequirementsEssential Functions
· Managing accounts payable using accounting software and other programs
· Processing due invoices for payments
· Processing transactions and performing accounting duties, such as account maintenance, recording entries and reconciling books of accounts
· Comparing purchase orders, prices, terms of payment and other charges
· Preparation and attendance for a weekly discussion on all open A/P and essential vendor invoice target dates
· Preparation of a monthly closing schedule with account recaps and Journal Entries
· Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
· Maintaining neat and accurate current and historical records through scanning & annual filings
· Printing out all Supplier invoices and credits to be distributed on a daily basis
· Protecting organization’s value by keeping information confidential
· Accomplishing accounting duties and supporting office staff by completing related tasks as needed
Other Duties · Work as a team with other office employees to assist as needed
· Assist with various other office functions as necessary
Standards & Behavior
In addition to the above outlined job responsibilities, the company maintains a standard of expected behavior. This standard of behavior focuses on customer service, consistent dependable attendance, punctuality and professional appearance. The position requires adaptability, courtesy and the ability to use good judgement.
Working ConditionsPhysical Demands
· Ability to climb stairs as office is on 2nd floor of building
· Air-conditioned and heated office environment
Qualifications/Skills
· Proven work experience in Accounts Payable
· Ability to calculate, post and manage accounting figures and financial records
· High degree of accuracy and attention to detail
· Good listening and communication skills
· Organization and thoroughness
· Ability to multitask and meet deadlines
· Vendor Relationships via phone and email
· PC Proficiency, basic accounting, Excel, QuickBooks
· Comfortable with data entry and math calculations
Benefits
· Fully funded insurance: medical, vision, long term disability and life
· Contributory dental insurance
· Profit Sharing 401(k) plan
· 11 Paid Holidays
· Paid Time Off