Staff Accountant - Accounts Payable

Job Description

Job Description

Alumni Ventures is one of the most active venture capital platforms in the world, designed to democratize access to the venture asset class. With over $1.5 billion in assets under management and a portfolio spanning 1,500+ venture-backed companies, we’re building a new kind of investing network—one that connects 850,000+ engaged members and using our collective expertise to back exceptional founders.

We invest across stages, sectors, and geographies—not by casting a wide net, but by tapping into the strength of our trusted networks. Our model combines alumni-driven communities, a scalable investment platform, and a diversified co-investment strategy to give accredited individuals access to high-quality venture deals typically reserved for institutions. This approach gives us a front-row seat to exceptional founders building category-defining companies—from bold pre-seed experiments to breakout growth stories—reinforcing the value of the relationships that power our model.

Our team of 120+ professionals, including ~40 dedicated investors, operates out of Boston, New York City, Chicago, Menlo Park, and Manchester, NH. We’re growing quickly and focused on pushing the boundaries of how capital, expertise, and community come together to fuel entrepreneurial success.

About the Role

We are seeking a proactive, detail-oriented Staff Accountant to support our Accounting and Accounts Payables functions. This role is responsible for managing AP transactions, ensuring timely and accurate vendor and employee payments, supporting general ledger activity, and maintaining financial compliance. The ideal candidate has a solid foundation in AP or GL operations, is comfortable using tools like NetSuite, and is eager to leverage AI and automation to drive efficiency across workflows. This is a hybrid position located in our Manchester office, requiring in-office presence on Monday, Tuesday, Thursday, and Friday each week.

Key Responsibilities

Accounts Payable Operations

• Review and process AP transactions in NetSuite, including bulk uploads via `.csv`, ensuring accuracy and correct general ledger coding.
• Manage incoming vendor bills and invoices, verifying details for timely payment.
• Maintain and monitor the AP inbox; resolve vendor and employee inquiries in a timely and professional manner.
• Post and reconcile partner bank transactions; investigate returned or erroneous payments.

Employee Expenses & Credit Cards

• Review employee expense reimbursements for policy compliance and correct coding.
• Oversee third-party credit card activity; send reminders (via Slack or other tools) when system alerts are insufficient.
• Provide support to employees on credit card usage and expense submission processes.

General Ledger Support

• Post recurring journal entries (e.g., accruals, prepaids).
• Maintain and reconcile balance sheet accounts.
• Assist in preparing audit and tax support documentation.
• Record and reconcile bank transactions.

Vendor Management & Compliance

• Perform quality control on vendor information, including W-9s, banking data, and 1099-related fields.
• Troubleshoot issues related to vendor payments, reimbursements, and credit card charges.

Data Management & Process Improvement

• Maintain organized and accurate digital records of all AP activity and supporting documents.
• Build and update internal reference tools (e.g., expense policy documentation).
• Support the development of SOPs for AP processes and contribute to automation initiatives using AI and other optimization tools.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• Minimum 2 years of relevant experience in accounts payable or general accounting.

Skills & Tools

• Intermediate proficiency in Excel (e.g., formulas, formatting, data validation).
• Experience with NetSuite or similar ERP software (preferred).
• Comfortable experimenting with and adopting AI tools and automation to streamline tasks.
• Excellent attention to detail, organizational skills, and a proactive mindset.
• Strong communication skills and ability to manage vendor relationships effectively.

Personal Attributes

• Self-starter who can work independently and handle multiple priorities.
• AI-forward mindset—actively leverages emerging automation and analytics tools to streamline accounting processes.
• Collaborative team player who actively seeks opportunities to improve processes.
• Curious, resourceful, and eager to learn and adapt in a fast-paced environment.