Administrative Assistant (Property Operations & Executive Support)

Job Description

Job Description

A Property Management Company is seeking a reliable, detail-oriented Administrative Assistant to support the Company President and assist with day-to-day property operations in Laconia, New Hampshire. This role combines administrative support, vendor/utility coordination, and receipt/invoice tracking while partnering closely with the Dallas office for payment processing and documentation.

Key Responsibilities

• Provide administrative support to the Company President (notes, reminders, follow-ups)
• Collect, organize, and submit receipts/invoices to the Dallas office with clear descriptions
• Track down unclear credit card charges and billing discrepancies
• Coordinate vendors, utilities, and service providers (dumpsters, cable/Wi-Fi returns, winterizing tasks, etc.)
• Check PO Box, deposit checks, and handle occasional check printing
• Run local errands (permits, registrations, renewals, etc.)
• Track supplier invoices/statements and route for approval and payment
• Support facility needs such as inventory checks, locker assignments, restocking

Qualifications

• Strong organization and communication skills
• High attention to detail and ability to follow through
• Comfortable handling financial documentation (receipts, invoices, statements)
• Ability to complete in-person tasks locally in Laconia, New Hampshire
• Professional discretion and reliability