Accounts Payable Assistant Wanted

Job Description

Job Description???? Accounts Payable Assistant– Claremont, NH ????

PathWays is seeking a detail-oriented and motivated individual for an Entry-Level Fiscal Assistant position with a primary focus on Accounts Payable (AP). This role is essential to our financial operations, ensuring the timely and accurate processing of invoices and payments.

If you are a quick learner with strong organizational skills and a commitment to accuracy, this is a great opportunity to start or advance your career in finance!

Key Details

• Location: Claremont, NH (with local travel required)

• Employment Type: Full-time, Hourly, Non-Exempt

• Compensation: $17.50 - $20.00 per hour, depending upon experience

• Reports To: Chief Financial Officer (CFO)

• Work Arrangement: Hybrid work may be available after 90 days of successful employment.

Core Responsibilities

As the Fiscal Assistant/AP, you will be crucial in maintaining the accuracy of our financial records. Your primary duties will include:

Accounts Payable & Documentation

• Perform day-to-day invoice processing and payment preparation.

• Verify coding of invoices and check requests, and enter approved items into the accounting system.

• Assist with the weekly check run as needed.

• Maintain accurate records, spreadsheets, and financial tracking documents.

• Perform data entry, balance input, and confirm the accuracy of data and reports.

Administrative & Support

• Maintain comprehensive vendor files, including W-9s, contracts, and certificates of liability.

• Process incoming mail and assist in monitoring the vendor email inbox.

• Track, order, and maintain office, bathroom, and kitchen supplies for the lower building.

• Provide support for general accounting projects assigned by the Director of Revenue and CFO as needed.

Qualifications

• Education/Experience: High School diploma or equivalent with a minimum of two years related experience in Accounts Payable, or an equivalent combination of education, training, and experience.

• Accounting Knowledge: Knowledge of Generally Accepted Accounting Principles (GAAP) preferred.

• Technical Skills: Computer proficiency, including MS Office.

• System Knowledge: The ability to quickly learn and use automated accounting systems. Knowledge of MS Dynamics accounting software is a plus (though not required).

• Communication: Strong verbal and written communication skills.

Ready to Join Our Team? Here is what we offer:

• Comprehensive health insurance through Harvard Pilgrim
• Dental reimbursement plan
• Vision hardware plan
• 403(B) retirement savings plan
• Flexible spending plans for healthcare and dependent care
• Company-paid short-term and long-term disability insurance
• Company-paid life insurance with option to purchase more
• 3 weeks of PTO accrued during first year
• 8 paid holidays
• Employee Assistance Program
• Flexible scheduling
• Friendly, compassionate, and helpful coworkers