Temporary Office Assistant

Job Description

Job Description Here at Prism Specialties, we are in need of a temporary employee to fill in as our Office Assistant December 2025 through June 2026.

Prism Specialties is a disaster restoration company that restores specialty contents including electronics, art, textiles, and documents. While Prism Specialties is the industry leader in specialty content restoration, we are locally owned and operated. We are looking for that special candidate who has a strong work ethic, excellent customer service, is detailed oriented and looking for a unique opportunity within a dynamic company.

Office Assistant

Job Description

This temporary role reports directly to the owner and is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. This unique position requires strong administrative abilities, outstanding customer service and proficiency in logistics.

Responsibilities

• Customer service – answering phones, corresponding via e-mail and timely follow up with accounts, clients, staff.
• Reporting – Emailing reports given by supervisor to our insurance partners, clients, etc. Filing paperwork as needed.
• Data entry – accurate entry and timely updating of job specific information into company systems and tracking databases.
• Logistics – coordination of staff and vehicles in scheduling jobs. Daily meeting with staff to discuss schedule, current deadlines, and any concerns.

Qualifications / Skills

• The ideal candidate for this position will have an associate degree but not required.
• 2 years of administration/office management and operations experience preferred.
• Experience with insurance claims and/or logistics a plus.
• Reliable transportation to work a must.
• Excellent communication, time management and organization skills
• Ability to perform work without direct supervision.
• Proficient computer skills (e.g., MS Office, Excel, Outlook, etc.)
• Successfully complete a pre-employment criminal background check.