Job Description
Job DescriptionPosition OverviewThe Administrative Assistant is responsible for providing comprehensive administrative and office support to the office personnel and construction crew. This role encompasses a variety of tasks, including answering telephone calls, receiving and directing visitors, interacting with tenants, performing data entry, creating spreadsheets, and handling filing duties.
General Responsibilities
Office Administration
· Answer and direct incoming phone calls.· Maintain organized filing systems.· Greet and assist visitors upon arrival.· Order and manage office supplies.
Property Management Support
· Collect rent payments, including both current and past due amounts.· Keep property management software updated with the latest tenant information and payment records.· Assist with the eviction process as needed.· Track job progress and maintain records.· Update contracts for property management customers.· Revise and update lease agreements as necessary.· Create and manage work orders for property-related tasks.· Facilitate the onboarding process for new tenants.
Construction Department Support
· Maintain and update the construction department schedule.· Coordinate with customers to arrange scheduling for construction projects.· Input receipts and time tracking information into relevant systems.
Preferred Qualifications
· Minimum of two years of office experience.· Experience in a real estate or property management office is highly desirable.· Proficiency in Microsoft Office applications.· Ability to work effectively in a high-stress environment.· Strong multitasking skills and the ability to manage multiple tasks simultaneously.