Office Coordinator

Job Description

Job Description

JOB SUMMARY/OBJECTIVE: The Office Coordinator plays a key role in ensuring the smooth and efficient daily operations of our office. This position supports employees and executives by managing office logistics, coordinating resources, and fostering a welcoming, well-organized workplace. The ideal candidate is proactive, detail-oriented, and skilled at balancing a wide range of administrative and operational responsibilities.

KNOWLEDGE/SKILLS:

• Serve as the primary point of contact for all office needs and day-to-day operations.
• Manage office supplies, equipment, vendors, and facility maintenance to ensure an efficient working environment.
• Coordinate meetings, travel arrangements, and calendar management for executives.
• Provide high-quality administrative support to company leadership.
• Oversee office space assignments and support a clean, organized workspace.
• Greet and manage visitors, and uphold office access and security procedures.
• Plan, coordinate, and host business meetings, events, and onsite functions.
• Process domestic shipping needs, incoming/outgoing mail, and general correspondence.
• Partner with Corporate Human Resources to support new hire onboarding and required documentation.
• Ensure compliance with office safety practices, company policies, and administrative procedures.
• Act as an information hub for the SureScan MA site, maintaining strong communication with SureScan NY and the corporate office.
• Perform data entry, processing, reporting, and transactions across multiple systems, including:
  1. Employee timekeeping
  2. Procurement
  3. Finance
  4. Expense management

QUALIFICATIONS - EDUCATION/EXPERIENCE:

• Exceptional organizational skills, with the ability to multitask, prioritize, and independently manage multiple ongoing processes.
• Strong communication abilities, including clear written, verbal, and interpersonal skills.
• High proficiency in computer skills, including Microsoft Office Suite and Google Workspace.
• Ability to quickly learn and navigate various internal systems, tools, and software platforms.
• Resourceful and adaptable, capable of handling a wide range of responsibilities in a dynamic environment.
• Bookkeeping or MRP/ERP experience a plus.
• Bachelor’s degree preferred, or an equivalent combination of education and professional experience.
• 3+ years of experience in office management, administrative support, or a related role.

PHYSICAL/ENVIRONMENTAL REQUIREMENTS:

• This position is conducted in an office environment and may involve prolonged periods of sitting, computer use, and attending meetings. This role also requires occasional movement through manufacturing areas, which may involve walking, standing, and exposure to typical industrial environmental conditions. The company is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the role.

WORK AUTHORIZATION/SECURITY CLEARANCE:

• Candidate must be a US citizen with the ability to successfully complete a background check and drug screen.

ADVANTAGES OF WORKING FULL-TIME:

• Eligible employees receive a well-rounded and competitive benefits package that supports their health, development, and long-term success.

MUST BE ABLE TO COMMUTE:

• Boxborough, MA (Required)

WORK LOCATION:

• In person, Full-time
  
  SureScan MA, Inc is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies regarding all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination