Job Description
Job Description
Apply now: Administrative Coordinator, location is onsite. The start date is ASAP for this 3-month contract position, with potential to extend.
Job Title: Administrative Coordinator
Location-Type: Onsite (Boston, MA)
Start Date Is: ASAP
Duration: 3-month contract (potential to extend)
Compensation Range: $20-30/hr
Job Description:
Provide frontline administrative and customer service support, coordinating office functions and hybrid meetings.
Day-to-Day Responsibilities:
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Welcome faculty, staff, and visitors at the front desk and respond to departmental emails
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Coordinate facilities requests and communicate updates
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Manage department calendar and room reservations
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Prepare meeting agendas, take minutes, and distribute summaries
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Support hybrid meetings with technical setup and troubleshooting
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Create flyers and assist with social media efforts
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Handle small financial transactions, ordering, and invoicing
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Learn and adapt to new systems and technologies
Requirements:
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Must-Haves:
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1–3 years of administrative or office coordination experience
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Strong customer service and communication skills
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Proficiency in Microsoft Office (Word, Teams, Excel, Outlook, PowerPoint)
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Experience coordinating hybrid meetings (in-person/virtual)
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Time management and organizational abilities
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Nice-to-Haves:
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Experience working in higher education
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Familiarity with social media and flyer creation
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Ability to support technical needs during meetings
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