The mission of Twin Pines Housing is to increase access to quality housing and supportive services to meet the pressing and long-term needs of the Upper Valley community.
The Administrative Assistant supports a team that works with residents and applicants of market rate, affordable, and subsidized apartments from a wide range of backgrounds. Responsible for assisting with non-eviction paperwork. Tasks include: preparing and processing paperwork including rental applications, waitlists, resident letters, energy discount applications, handbooks, and accommodation requests; data entry; preparing, researching, and updating move in and bulletin board information packets; compiling data for food programs; filing, updating forms, and supporting staff as needed. This is a full-time position (40 hours per week) with benefits. Anticipated schedule includes office based Property Management work mornings, Supportive Services in the afternoon but will vary. Twin Pines Housing is a fragrance-free workplace.
Specific areas of responsibility:
The Administrative Assistant will support the Directors of Property Management and Supportive Services. This may include:
Assisting with preparation of resident newsletters, event invitations, and general mailers;
Assisting with application and waitlists;
Generating and delivering non-eviction letters to residents and applicants;
Monitor resident programming on-site, including food programs, afterschool programs, etc.
Other projects and duties as required.
Minimum of high school diploma.
Proficiency in Microsoft Office including Outlook, Word and Excel. Prefer working knowledge of database creation and management, PowerPoint, Publisher and Windows XP10.
Accurate and efficient data entry and word processing skills.
Ability to work well independently and within teams and maintain a cooperative attitude with residents, staff, community members, and Trustees.
Comfortable with a workload that necessitates frequent and unpredictable adjustment of priorities.
Excellent communication and interpersonal skills, strong organizational skills, and the ability to perform several tasks simultaneously.
Organize work time well and work efficiently with others.
Ability to maintain absolute privacy for residents and confidentiality of Twin Pines Housing records and all communication.
Reliable vehicle, valid driver’s license, vehicle registration, and insurance.
The Administrative Assistant reports to the Director of Property Management.
About this company
Twin Pines Housing, a not-for-profit, is the leading developer and provider of affordable housing in the Upper Connecticut River Valley region for individuals and families with low to moderate incomes. We offer rental apartments and shared-equity homeownership in Vermont and New Hampshire located in Lebanon, Hanover, Enfield, Hartford, White River Junction, and Woodstock. We also provide supportive services to our residents.
Location/Region: White River Junction, VT